Fonds consists of the records of the Whaletown Community Club from 1951 to 2016. The first accession (2003.003) consists of records from 1951 to 1985 and includes minutes of general and executive meetings, correspondence, administrative records including the original constitution and bylaws, financial records and reports on projects and functions sponsored by the organization. Files from Accession 2003.003 are described in five series: 1) Minutes; 2) Correspondence; 3) Financial; 4) Administrative Records; 5) Subject Files.
Accruals in 2017 (#2017.009) and in 2023 (#2023.008) comprise records of the Whaletown Community Club from 1985 to 2018, including minutes of executive and general meetings, financial statements, correspondence, and records of projects and programs. The material was kept in binders; it has been placed in folders maintaining original order, and described using the above five series.
The beginning of the Whaletown Community Club is unclear as almost all the Club's records were destroyed in a fire in 1950; the earliest records still existing date from 1948. (See Gilean Douglas fonds, Series 8). The WCC became a registered society in 1953 when the Gorge Harbour Community Hall Society disbanded and turned ownership of the Gorge Hall over to the Whaletown Community Club.
The activities of the Club are carried on chiefly within the Whaletown postal area, and are intended to promote the interests of the community in matters of general welfare, to sponsor recreational and sports activities, and to hold land and premises necessary for Club activities. Throughout the 1950s and 1960s the Club was a channel through which Whaletown residents organized health and educational services and lobbied for better roads, hydro and ferry service, as well as sponsoring social events. From 1978 until 2010 it sponsored the Whaletown National Enquirer, a monthly community newspaper.
A main function of the Whaletown Community Club is the maintenance of the Gorge Harbour Community Hall. Originally built in 1933, it has been renovated several times and serves as the main venue for community functions in the Whaletown area. Until 1953, when the lease was turned over to the Whaletown Women's Institute, the Club maintained the Church Hall, which was owned by the Columbia Coast Mission and stood at the corner of Carrington Bay and Harbour roads. Before 1958 the Club held most of its meetings in the Church Hall.
Since 1958, when the Whaletown Women's Institute disbanded, the WCC has maintained the library in Whaletown (originally the Farmer's Institute building; now the Louisa Tooker Library) and the old and new Whaletown cemeteries. The Anglican Diocese transferred the title of the two Whaletown cemeteries to the WCC in 2012. In 1964 they acquired the lease for the last remaining piece of Crown land with access to Gorge Harbour, to preserve it as a park. They have leased the former Whaletown school property from the School Board since the school was closed in 1973, and purchased the schoolhouse for the sum of $1.00 in 2010.
Custodial History
Records were acquired directly from the Whaletown Community Club in 2003 (Accession 2003.003), 2017 (Accession 2017.009) and 2023 (Accession 2023.008). A few records were separated from the Cortes Island Ratepayers Assn. fonds in 2004 (records for both organizations had been kept in the same filing cabinet in the Gorge Hall).
Scope and Content
Fonds consists of the records of the Whaletown Community Club from 1951 to 2016. The first accession (2003.003) consists of records from 1951 to 1985 and includes minutes of general and executive meetings, correspondence, administrative records including the original constitution and bylaws, financial records and reports on projects and functions sponsored by the organization. Files from Accession 2003.003 are described in five series: 1) Minutes; 2) Correspondence; 3) Financial; 4) Administrative Records; 5) Subject Files.
Accruals in 2017 (#2017.009) and in 2023 (#2023.008) comprise records of the Whaletown Community Club from 1985 to 2018, including minutes of executive and general meetings, financial statements, correspondence, and records of projects and programs. The material was kept in binders; it has been placed in folders maintaining original order, and described using the above five series.
Series consists of minutes of general and executive meetings with associated material such as committee reports, financial reports, correspondence and notes.
28 cm. of textual records including 1 hardbound minute book and 3 spiral notebooks
Scope and Content
Series consists of minutes of general and executive meetings with associated material such as committee reports, financial reports, correspondence and notes.
Series consists of incoming and outgoing correspondence, as well as some reports on activities carried on by the club which were filed in with the correspondence.
This series contains some material which came to CIMAS with the Gilean Douglas Fonds.
Scope and Content
Series consists of incoming and outgoing correspondence, as well as some reports on activities carried on by the club which were filed in with the correspondence.
Series consists of monthly and annual financial statements, some hand-written treasurer's reports, ledger pages showing transaction records and receipts.
3 cm. of textual records, including four spiral-bound ledger books and a spiral-bound receipt book
Scope and Content
Series consists of monthly and annual financial statements, some hand-written treasurer's reports, ledger pages showing transaction records and receipts.
This series contains records pertaining to the administration of the Whaletown Community Club including the constitution and bylaws, an agreement with the Whaletown Women's Institute, tax and insurance records, lease agreements, membership records and reports of finances and activities filed with the provincial government.
This series contains records pertaining to the administration of the Whaletown Community Club including the constitution and bylaws, an agreement with the Whaletown Women's Institute, tax and insurance records, lease agreements, membership records and reports of finances and activities filed with the provincial government.
Series consists of reports, correspondence, lists, calendars and other printed material relating to projects carried out by the Whaletown Community Club, including social events and construction and maintenance work on the Gorge Harbour Community Hall.
This series was consolidated from subject files kept by the Whaletown Community Club pertaining to their activities.
Scope and Content
Series consists of reports, correspondence, lists, calendars and other printed material relating to projects carried out by the Whaletown Community Club, including social events and construction and maintenance work on the Gorge Harbour Community Hall.
Minutes of the Whaletown Community Club are recorded in this notebook with papers containing financial reports, committee reports, charges and rules for Gorge Hall use interspersed between the pages. A list of officers and years of service with dates to 1985 was also in this notebook.
1 spiral-bound notebook and loose papers found therein
Scope and Content
Minutes of the Whaletown Community Club are recorded in this notebook with papers containing financial reports, committee reports, charges and rules for Gorge Hall use interspersed between the pages. A list of officers and years of service with dates to 1985 was also in this notebook.
File consists of thirty-eight pages of textual records (1982), primarily incoming and outgoing correspondence, as well as a British Columbia administrative grant remittance statement, a Lieutenant Governor/HMCS Restigouche visit schedule, and a letter re Whaletown School sub-Leasing agreement and lease indenture.
File consists of thirty-eight pages of textual records (1982), primarily incoming and outgoing correspondence, as well as a British Columbia administrative grant remittance statement, a Lieutenant Governor/HMCS Restigouche visit schedule, and a letter re Whaletown School sub-Leasing agreement and lease indenture.
File consists of thirteen pages of incoming and outgoing correspondence. It includes a Worker's Compensation Board statement of account and a report to the Lottery Grants Branch on the additions to the Gorge Hall (stage, dressing room and lounge area).
File consists of thirteen pages of incoming and outgoing correspondence. It includes a Worker's Compensation Board statement of account and a report to the Lottery Grants Branch on the additions to the Gorge Hall (stage, dressing room and lounge area).
